Accounts Payable Coordinator - Accounting Officer Intermediate

The Minnesota Department of Human Services is seeking an Accounts Payable Coordinator to work in the Financial Operations Division. This role involves providing expertise in the Statewide Integrated Financial Tools (SWIFT) and improving internal business processes related to accounts payable.

Responsibilities

• Managing the Central Office “Accounts Payable” type Electronic Interoffice Requisition (EIOR) buyer’s inbox, by completing a review of each requisition and then determining the appropriate action to be taken, such as establishing a purchase order or to initiate payments in SWIFT or by purchasing card
• Assist with overseeing the review and entry of payment requests received from these sources as well as from other state agencies, ensuring that required dates, payment amounts, and purchase order data is correct before being entered into SWIFT
• At the beginning of each fiscal year, analyze the previous fiscal years spending, and then calculate and establish new multiple line/budget blanket encumbrances for various administrative expenditures
• Assist with completing quarterly reviews as requested by Minnesota Management and Budget (MMB), of uncashed warrants which are more than 120 days old, by attempting to contact each vendor to inform them of their monetary property

Skills

• One (1) year professional experience in Accounting
• OR
• Three (3) years advanced technical, or paraprofessional experience in Accounting
• OR
• Bachelor's degree in accounting, finance, or related field and two (2) year advanced technical, or paraprofessional experience in Accounting
• OR
• Master's degree in accounting, finance, or related field
• AND experience must demonstrate:
• Working knowledge of SWIFT or other financial reporting systems
• Analyzing payments and encumbrances, while determining causes of failures or issues and correcting them
• Creating purchase orders and performing budget check activities
• Skill in written communications to send correspondences
• Experience with SWIFT and SWIFT ER
• Ability to interpret financial documents
• Skilled in preparing and interpreting fiscal records and reports, recognize problems, and effect solutions
• Skilled in problem resolution in order to work with minimal supervision, analyze the situation, develop alternatives, effectively recommend solutions, and implement approved actions
• Variety of experiences working effectively with others from different backgrounds and cultures

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
• Employee Assistance Program (EAP) for work/life support
• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

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