Admin Executive Assistant (Operations / Compliance / ITAD) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.
This is a detail-critical, precision-focused role where operational accuracy matters.
You will act as the operational control layer across:
- Administrative coordination
- Compliance documentation
- Internal communication
- Client onboarding
- Records management
- Workflow tracking
Small mistakes in this environment can create downstream operational and financial risk — which is why this role requires someone highly disciplined, organized, and detail-oriented.
If you:
- Notice inconsistencies immediately
- Thrive in structured environments
- Follow through until tasks are fully complete
This role is a strong fit.
What You’ll Own
Administrative Coordination & Scheduling
- Manage calendars, scheduling, and operational coordination workflows
- Coordinate communication across:
- Leadership
- Clients
- Internal teams
- Anticipate needs and protect leadership bandwidth
- Ensure tasks and follow-ups move forward without delays
Documentation & Compliance Support
- Maintain organized, audit-ready documentation across systems
- Support compliance-sensitive workflows within ITAD operations
- Ensure all records are:
- Accurate
- Complete
- Properly stored
- Work within systems such as:
- Google Workspace
- Slack
- CRM platforms (Salesforce or similar)
- Maintain operational and compliance consistency across documentation
Operational Tracking & Quality Control
- Track:
- Client onboarding progress
- Internal operational updates
- Process and documentation changes
- Identify inconsistencies across:
- Data
- Dates
- Scheduling
- Documentation
- Validate names, records, numbers, and operational details before execution
- Help prevent operational issues through proactive quality control
Systems & Records Management
- Maintain clean and structured systems across operational tools
- Keep records:
- Organized
- Searchable
- Accessible
- Consistent
- Ensure long-term documentation reliability and operational accuracy
What Success Looks Like
- Documentation remains audit-ready and error-free
- Operational coordination runs smoothly without missed steps
- Leadership spends less time correcting or following up on tasks
- Client onboarding workflows remain organized and compliant
- Systems stay clean, accurate, and operationally reliable
What Makes You a Strong Fit
- Extremely detail-oriented and process-driven
- Able to catch inconsistencies quickly
- Proactive and ownership-focused
- Comfortable working independently with minimal supervision
- Strong follow-through and operational discipline
- Organized communicator with high professionalism
Requirements (Must-Have)
Experience
- 3+ years in:
- Executive Assistant roles
- Administrative Assistant roles
- Virtual Assistant roles
- Operations support environments
Core Skills
- Strong experience with:
- Google Workspace
- Slack
- CRM systems (Salesforce or similar)
- Exceptional attention to detail and accuracy
- Strong written and verbal English communication
- Ability to work independently and solve problems proactively
- High level of professionalism and confidentiality
Core Competencies
- Structured and process-oriented mindset
- Strong operational organization
- Clear communication and follow-through
- Problem-solving ability
- Ability to manage multiple priorities accurately
Nice to Have
- Experience in:
- Compliance-heavy industries
- ITAD environments
- Operations-focused businesses
- Experience supporting founders or leadership teams
- Familiarity with audit preparation and compliance workflows
- Exposure to onboarding coordination and operational tracking systems
What a Typical Day Looks Like
- Coordinate schedules and internal workflows
- Maintain audit-ready documentation and records
- Track onboarding progress and operational tasks
- Review records for inconsistencies or missing details
- Support leadership communication and follow-ups
- Organize systems and maintain operational accuracy
- Ensure all workflows remain compliant and fully documented
In short:
You ensure operations stay accurate, organized, compliant, and fully under control.
Key Metrics (KPIs)
- 100% audit-ready documentation
- Zero critical operational or documentation errors
- Tasks completed accurately and on time
- Reduced operational issues through proactive checks
- Smooth onboarding and internal coordination
- Leadership confidence in operational reliability
Why This Role Stands Out
- High trust and visibility with leadership
- Direct impact on operational quality and compliance
- Structured, process-driven work environment
- Opportunity to grow into:
- Operations Manager
- Compliance Coordinator
- Executive Operations Lead
- Strong ownership and long-term growth potential
Interview Process
- Initial Screening
- Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you:
- Are highly detail-oriented
- Catch mistakes others miss
- Take ownership seriously
- Thrive in structured operational environments
This is a strong opportunity to step into a high-impact operations and executive support role.
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