Billing Coordinator

The University of Pittsburgh is seeking a Billing Coordinator to assist with various financial functions for their Retail & Logistics division. The role involves processing invoices, managing cash reports, and reconciling accounts to ensure accuracy and compliance with university policies.

Responsibilities

• Process daily cash report entries for The University Store on Fifth, The Pitt Shop, Maggie & Stella's, and Surplus Property
• Assist the financial team with weekly bank deposits and monthly reconciliation entries
• Assist with purchase order creation and interdepartmental charges (IDC)
• Allocate, pay, track, and reconcile all incoming and outgoing invoices, ensuring timeliness, accuracy, and adherence to policies, procedures, and regulations
• Analyze accounts, generate statements, and prepare journal entries as needed
• Manage postage due data entry and coordinate with departments to obtain University account numbers; bill monthly
• Process First Class Mail monthly billing
• Assist the financial team with processing invoices, including maintaining a spreadsheet tracking invoices paid and IDC departments serviced
• Coordinate with internal and external stakeholders to resolve payment discrepancies and adjust accordingly
• Respond to inquiries related to the status and tracking of payments and records
• Maintain and update databases, spreadsheets, files, reports, and a detailed ledger of transactions

Skills

• High School Diploma/GED
• Ability to perform essential job functions with or without reasonable accommodation, which may include activities such as sitting, standing, walking, and occasional lifting or carrying of items up to 20 lbs
• No experience required
• Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement
• For position finalists, employment with the University will require successful completion of a background check
• Resume
• Cover Letter

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