Democracy Forward is seeking a highly collaborative and detail-oriented Associate to join its Democracy 2025 team, which supports the pro-democracy legal movement. The Associate will provide administrative, operational, and communications support to ensure the smooth functioning of the Democracy 2025 initiative.
Responsibilities
- Schedule and coordinate regular external virtual meetings, including maintaining the calendar for key Democracy 2025 meetings and managing related listservs
- Provide operational support to virtual meetings, such as managing the team Zoom account, screening attendees, taking detailed meeting notes, and identifying and tracking follow up items
- Operate large, external webinars, including managing webinar registration, breakout rooms, and other features
- Manage the external-facing coalition inbox and respond to inquiries based on existing templates or elevating inquiries to other team members as appropriate, including occasional monitoring on nights and weekends
- Support membership operations by reviewing new membership requests, assisting with vetting and approvals, researching prospective members, and maintaining accurate membership records and listservs
- Provide administrative support for our secure Resource Center website, including reviewing and managing access requests and uploading website content
- Ensure smooth administrative processes, and complete additional administrative and operational support as assigned and as Democracy 2025 assets and processes evolve
- Upload and organize key materials in Democracy 2025 systems, including uploading documents within our secure Resource Center and internal file systems
- Update and maintain digital file storage systems, including keeping drive folders current and maintaining resource or operational trackers
- Track and document various Democracy 2025 assets
- Proofread and review internal and external materials created by the Democracy 2025 team, ensuring clarity, accuracy, and adherence to formatting standards
- Send standardized/template outreach to external partners through the D25 email inbox, and send out coalition emails, meeting invites, and agendas
- Draft coalition emails, as requested
- Support the team’s litigation tracking efforts and database maintenance by conducting data entry
- Provide administrative support for our public-facing litigation tracking
- Monitor and identify new litigation, as needed
- Support non-legal research projects, as needed
Skills
- Ability to work collaboratively within a team and under deadlines
- 0-3 levels of work experience
- Strong attention to detail
- High standards for quality, professional work
- Demonstrated organizational skills
- Willingness and ability to quickly learn new skills
- Proactive and takes initiative
- Highly motivated, able to handle multiple tasks simultaneously, prioritize appropriately, and see them through to completion
- Willingness to be flexible and support priorities as they emerge
- Strong computer skills with knowledge and experience in Google Platform and Zoom, and willingness to further build those skills
- Well-developed collaborative and interpersonal skills, including demonstrated self-awareness, commitment to diversity and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds
- Demonstrated commitment to Democracy Forward's mission
- Experience working in a nonprofit, mission-driven, or advocacy organization
- Familiarity with Wordpress and Airtable, or ability and willingness to learn
Benefits
Company Overview
Democracy Forward provides legal actions and records requests to challenge unlawful acts. It was founded in 2017, and is headquartered in Washington, District of Columbia, USA, with a workforce of 51-200 employees. Its website is https://democracyforward.org.