Development Coordinator, NA

Vantage Data Centers powers and connects the technology of the world’s leading hyperscalers and cloud providers. They are seeking a highly motivated New Site Development Project Coordinator to manage the administrative planning and support for North America Data Center projects, ensuring timely and efficient project execution.

Responsibilities

• Support organization of diligence documents & information
• Track and organize incoming project documents from external and internal team members, document receipt of deliverables and share documents to team members as needed
• Coordinate and schedule project meetings, create meeting agendas, take and distribute meeting minutes
• Coordinate the flow of information to project stakeholders regarding contract and PO statuses, to ensure rapid execution of project contracts, POs and invoices
• Manage the contract process from start to execution, including project specific contracts and vendor agreements, and maintain accurate records of contracts and vendor commitments
• Maintain accurate records of vendor contracts, sharing executed contracts to appropriate shareholders when needed, and document contract status
• Create, review, and process POs for new site development projects
• Ensure compliance with internal workflows
• Verify project budgets are up to date and accurate. Verify budget and budget commitments with Development Manager throughout the project duration
• Maintain accurate documentation for approvals and financial tracking (FARF, MORB Tracker, etc.)
• Facilitate the initial NDA and initial contracting process and negotiation discussions for new vendors, collaborate with involved parties to ensure contract execution in a timely manner
• Facilitate Third Party Risk Management (TPRM) submissions and reviews for new vendors, monitor and track the review process end-to-end, and ensure timely receipt of required documentation
• Work closely with internal team members, specifically Development Managers and respective Assistant Development Managers, design and engineering, energy and construction teams, as well as external vendors, to ensure the rapid execution of project contracts
• Coordinate the flow of information between all stakeholders, including internal leadership, ensuring that project updates, risks and requirements are communicated effectively
• Ensure project compliance with Vantage’s document control procedures and filing specifications, maintaining accurate and organized project documentation
• Ensure that all project documents are easily accessible to team members and stakeholders while complying with VDC confidentiality policies
• Handle additional duties assigned by management

Skills

• Combination of education and/or proven experience as a Project Coordinator or in a similar role in construction, real estate development, finance, business administration, legal, or a related field
• 0–4 years of professional experience in an administrative, coordinator, or analyst role within construction, real estate development, finance, business administration, legal, or a related environment
• Working knowledge of common commercial contract concepts and the contract lifecycle, including intake, drafting, review, negotiation, execution, amendments, purchase orders, invoicing, and renewals
• Demonstrated experience supporting cross-functional teams, with frequent interaction across multiple stakeholders and departments
• Strong administrative capabilities, including: document management, contract or invoice tracking, meeting coordination, agenda creation, and note-taking
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong written communication skills, with the ability to produce clear, professional documentation and correspondence
• Comfortable operating in a highly collaborative, fast-paced organization, supporting multiple leaders and workstreams simultaneously
• Willingness to take on a role with a meaningful portion of administrative and coordination responsibilities
• Travel required is expected to be up to 5% but may increase over time as the business evolves
• Preferred prior experience in construction administration, real estate development support, accounting/invoicing, or contract administration
• Experience creating and maintaining process documentation such as SOPs and knowledge bases a plus
• Familiarity with or exposure to tools such as: Yardi, Procore & Ironclad
• Interest in leveraging AI or automation tools for productivity (e.g., preparing meeting minutes, agendas, summaries)
• Experience working alongside Legal, Finance, Design, Power Planning, or Market Development teams

Benefits

• Medical, dental, and vision coverage
• Life and AD&D
• Short and long-term disability coverage
• Paid time off
• Employee assistance
• Participation in a 401k program that includes company match
• Many other additional voluntary benefits

Company Overview