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Join the Creative Team at arenaflex
Are you passionate about animation and ready to play a pivotal role in bringing stories to life? arenaflex is seeking a detail-oriented and enthusiastic Production Assistant to join our dynamic pre-production team. This is a fantastic opportunity to be part of a collaborative creative environment where your organizational skills and proactive mindset will make a real difference in the production pipeline.
At arenaflex, we believe that every great animated production begins long before the first frame is rendered. Our pre-production team serves as the backbone of our creative operations, ensuring that artists, directors, and production teams have everything they need to execute their vision flawlessly. As a Production Assistant at arenaflex, you will be at the heart of this process, coordinating assets, maintaining workflows, and supporting the creative talent that makes our projects possible.
This position offers flexibility with remote work options and is ideal for individuals who thrive in fast-paced creative environments and enjoy juggling multiple responsibilities while maintaining exceptional attention to detail.
What You'll Do
As a Production Assistant in our pre-production department, you will serve as a vital link between our creative teams and production facilities. Your daily responsibilities will encompass a wide range of tasks designed to keep our productions running smoothly and efficiently.
Asset Management & Organization
- Collect and organize all artwork assets, including character models, props, and set designs, for shipments to production facilities
- Label, categorize, and create comprehensive final model packs for efficient cargo and asset transfer
- Maintain organized asset documents and upload models to our production management systems
- Ensure all artwork files adhere to standardized formats, including strict naming conventions
- Prepare and organize documents for background painters and color designers
- Assist in the archival of artwork and production materials once a project is complete
Production Support
- Support artists and production team members throughout pre-production and production phases
- Create and maintain design lists and tracking documents as needed
- Pull "same as" paintings and provide reference materials to artists as requested
- Obtain Director's approval on artwork through effective communication and follow-up
- Provide any necessary materials, references, and resources to support artists
- Update and maintain production art forums and tracking systems
Quality & Communication
- Perform quality control checks for line quality in digital artwork
- Communicate any production delays or issues to the production manager or supervisor immediately
- Take detailed notes at assigned meetings, conference calls (including Zoom), vendor meetings, and animation launches
- Coordinate with line producers, associate producers, and production managers to ensure seamless operations
- Act as a reliable point of contact for internal and external team members
Process Improvement
- Make recommendations for streamlining and improving production pipelines
- Suggest opportunities for asset re-use and workflow efficiencies
- Flag complexity issues and potential bottlenecks in the production process
- Assist in preparing materials for awards submissions
- Contribute to team morale by supporting morale events and team-building activities as directed
What We're Looking For
We are seeking a candidate who brings a combination of strong organizational abilities, technical proficiency, and a genuine passion for the animation and entertainment industry. The ideal candidate will be comfortable working both independently and as part of a collaborative team, with the ability to adapt quickly to changing priorities.
Essential Qualifications
- Proven ability to oversee multiple tasks simultaneously and resolve problems effectively in a fast-paced environment
- Strong organizational skills with exceptional attention to detail and accuracy
- Excellent verbal and written communication skills, including professional e-mail etiquette
- Proactive and advantageous attitude with the ability to remain flexible and adaptable
- Strong interpersonal skills and the ability to work collaboratively with diverse teams
- Eagerness to learn and curiosity about animation production processes
- Helpful and positive attitude with a team-first mentality
Technical Proficiency
- Strong computer skills on Mac or PC platforms
- Familiarity with Final Draft 9.0 for script management
- Proficient in Adobe Acrobat Pro for document management
- Working knowledge of Adobe Photoshop and Adobe Illustrator for image handling
- Experience with ToonBoom Storyboard Pro or similar storyboarding software
- Advanced Microsoft Excel skills for tracking and data management
- Proficient in Microsoft Word, Microsoft Outlook, and Microsoft PowerPoint
Preferred Experience
- Previous experience in animation, film, or television production
- Familiarity with pre-production workflows in entertainment or media
- Understanding of asset management and digital file organization
- Experience working with remote teams and virtual meeting platforms
- Background in creative project coordination or production support roles
Why arenaflex?
At arenaflex, we are more than just a production company – we are a community of creative professionals dedicated to crafting extraordinary visual stories. Our culture emphasizes collaboration, innovation, and continuous learning, making arenaflex an ideal place to grow your career in the entertainment industry.
Career Growth & Learning Opportunities
Joining arenaflex means becoming part of a team that invests in your professional development. As a Production Assistant, you will gain invaluable exposure to the inner workings of animation production, working alongside experienced professionals who are passionate about sharing their knowledge. This role serves as an excellent foundation for advancement into higher-level production roles, including Coordinator, Supervisor, and Manager positions.
You will have the opportunity to:
- Develop expertise in industry-standard software and production management tools
- Build relationships with talented artists, directors, and production professionals
- Gain comprehensive knowledge of pre-production workflows and asset management
- Contribute to process improvement initiatives that shape how we work
- Attend creative meetings and gain insight into decision-making processes
Work Environment & Culture
arenaflex prides itself on fostering a supportive and inclusive work environment where creativity thrives. We understand that great work happens when team members feel valued, supported, and motivated. Our production team is known for its collaborative spirit, open communication, and shared commitment to excellence.
We offer:
- Flexible work arrangements including remote work options
- Modern tools and technology to support your success
- Team-building activities and morale events to maintain a positive atmosphere
- Open-door policy encouraging feedback and idea-sharing
- Supportive management committed to your growth and well-being
Compensation & Benefits
We recognize that our team members are our greatest asset, and we are committed to providing competitive compensation and comprehensive benefits. The starting salary for this position ranges from $25 to $35 per hour, commensurate with experience and qualifications.
Full-time team members at arenaflex enjoy a range of benefits including:
- Health, dental, and vision insurance
- 401(k) retirement plan with company matching
- Paid time off and holidays
- Professional development opportunities
- Employee assistance programs
- Creative workspace amenities
How to Apply
If you are ready to take the next step in your career and join a team that celebrates creativity and collaboration, we want to hear from you! This is your chance to contribute to exciting projects and grow within a supportive professional environment.
To apply for the Production Assistant position at arenaflex, please submit your resume and a compelling cover letter that highlights your relevant experience and explains why you are passionate about working in animation and entertainment production.
We are excited to learn more about how your skills and enthusiasm can contribute to our team. Join arenaflex and help us create magical experiences for audiences around the world!
arenaflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.