Law Firm Finance & Billing Manager

Pitcoff Law Group, a growing commercial litigation and business law firm based in New York City, is seeking a Finance & Billing Manager to own the firm’s day-to-day financial operations.  This is a fully remote role operating on Eastern Time hours. The right person is highly organized, detail-oriented, comfortable communicating with clients about billing matters, and able to bring order to a growing finance function where not every process has been fully built yet.  This is not a passive bookkeeping role. It requires ownership, accuracy, follow-through, and the ability to manage billing, trust accounting, collections, bookkeeping, vendor payments, and finance coordination in a fast-paced professional-services environment.  Why This Role  High-impact position: You will manage financial workflows that directly affect client experience, cash flow, compliance, and firm operations.  Opportunity to build: The firm is growing and investing in stronger systems, reporting, and financial processes.  Meaningful ownership: This role is ideal for someone who wants responsibility, visibility, and the ability to improve how the finance function operates.  What You’ll Do  Manage client billing, including weekly invoice preparation, review, finalization, and delivery  Respond to client billing questions and escalate sensitive or disputed issues when needed  Track retainers, trust balances, fulfill replenishment needs, post incoming payments, wire transfers, and refunds  Move earned fees from trust to operating in accordance with approved invoices and firm procedures  Prepare monthly three-way trust reconciliations and maintain accurate trust records  Follow up on collections, maintain AR reporting, and create and monitor approved payment plans  Audit client expenses for charge-back, including filing fees, service fees, court costs, research charges, and other reimbursable expenses  Maintain bookkeeping records, reconcile accounts, and support month-end financial review  Manage accounts payable, vendor bills, recurring expenses, and payment documentation  Coordinate payroll information through the firm’s PEO  Coordinate with the PEO on benefits updates and filings including but not limited to retirement plans and benefits renewals  Assist in the annual and ongoing budgeting process  Track state registrations, annual reports, address updates, registered agent matters, and related compliance deadlines  Coordinate with the firm’s CPA, CFO, banks, vendors, payroll provider, and outside partners  Support matter-level financial setup and closeout, including final invoices, trust transfers, refunds, AR review, and expense reconciliation  Identify gaps, improve workflows, and create practical documentation where needed  Who You Are  5+ years of experience in law firm finance, legal billing, bookkeeping, accounting operations, or professional services finance  Experienced with billing, retainers, accounts receivable, accounts payable, reconciliations, and client-facing payment matters  Familiar with attorney trust accounting and three-way trust reconciliations  Comfortable working directly with clients on billing, payment, retainer, and balance questions  Highly organized, accurate, discreet, and reliable  Able to manage recurring deadlines and follow through without heavy oversight  Comfortable building process where process does not yet exist  Clear and professional in written and verbal communication  Available to work standard business hours in Eastern Time  Systems Experience  QuickBooks Online experience is required. Clio Manage experience is strongly preferred. Experience with Microsoft 365, legal payment platforms, payroll/PEO systems, and financial reporting tools is a plus.  About Pitcoff Law Group  Pitcoff Law Group represents companies and executives in commercial litigation, partnership disputes, and corporate matters. The firm combines sophisticated legal strategy with practical business insight, serving as both advocate and advisor to its clients.  We are in a period of growth and investing in stronger systems, financial discipline, and team development. Our culture values initiative, accountability, clear communication, and ownership.  Compensation & Benefits  Base salary: $70,000 - $85,000 annually, depending on experience  Health insurance with up to 100% employer contribution  Dental, vision, disability, and life insurance  401(k) with employer contribution  Paid time off, including vacation, holidays, and personal days  Fully remote work environment  How to Apply  Please submit your resume along with a brief note highlighting your experience with law firm billing, trust accounting, bookkeeping, and client-facing finance operations.  We are an equal-opportunity employer committed to building a diverse and inclusive team.