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Job Title Legal Virtual Assistant
Location Remote
Time Zone US Time Zones (EST–PST)
Role Overview
We are looking for a highly organized and tech-savvy Legal Virtual Assistant to provide administrative and operational support to attorneys and legal staff across a multi-practice area law firm. This is a full-time, remote role suited to someone with a strong understanding of legal processes, excellent communication skills, and the ability to manage high-volume administrative tasks efficiently and discreetly.
Key Responsibilities
Manage attorney calendars, schedule consultations, depositions, court appearances, and internal meetings
Handle high volumes of emails and correspondence on behalf of attorneys, ensuring timely and professional responses
Prepare, format, and proofread legal documents, letters, and forms as directed by attorneys
Maintain and organize digital client files and case records within the firm's case management system
Assist with client follow-ups, reminders, and general communication throughout the case lifecycle
Support billing and timekeeping processes by tracking attorney hours and preparing invoices
Conduct basic legal research and compile information as assigned by supervising attorneys
Coordinate with courts, opposing counsel, and vendors to obtain documents and confirmations
Required Qualifications
Minimum 2 years of experience as a legal virtual assistant, legal secretary, or legal administrative assistant
Solid understanding of legal terminology, court processes, and general law firm operations
Excellent written and spoken English with a polished, professional communication style
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
High level of discretion and confidentiality when handling sensitive client and case information
Must have prior remote work experience, be fluent with remote collaboration tools and platforms (such as Slack, Zoom, Google Workspace, Asana, or similar), and have ideally worked with US or UK-based law firms. Applications without this experience will not be considered.
Preferred Qualifications
Familiarity with US law, legal procedures, and court systems is a strong advantage
Experience supporting attorneys in litigation, family law, immigration, or estate planning
Familiarity with legal case management platforms such as Clio, MyCase, or PracticePanther
Prior exposure to client intake, onboarding, or legal billing workflows
Understanding of e-filing requirements across state and federal court systems
Tools & Technology
Case management software (Clio, MyCase, PracticePanther, or similar)
Google Workspace (Gmail, Calendar, Drive, Docs)
Slack, Zoom, and other remote collaboration tools
Document management and e-signature platforms
Please NOTE It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.
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