Ascend Analytics is a company focused on climate technology software and services that provide critical insights for the energy transition. The Administrative & Office Lead will oversee daily office operations, ensuring efficiency and providing administrative support across various teams, while maintaining a professional environment.
Responsibilities
- Oversee day-to-day office operations to ensure a smooth and efficient work environment
- Manage office supplies, equipment, and vendor relationships
- Coordinate office maintenance, facility needs, and workspace organization
- Answer and route the company’s main phone line and manage building access
- Serve as the primary point of contact for office-related issues
- Order snacks, stock the kitchen, and maintain a well-organized and tidy office environment
- Greet visitors and ensure a professional front office experience
- Coordinate meetings, events, and assist with planning company functions
- Support onboarding of new employees and coordinate workspace setup
- Assist with internal process improvements and office policies
- Provide administrative support to leadership and teams as needed
- Responsible for maintaining companies' certification of insurance process
- Support customer billing and payment communications while assisting in validating expense and reimbursement transactions for compliance with company policies
- Provide administrative sales support by scheduling meetings with existing clients and coordinating pipeline preparation meetings
- Assist with execution of marketing initiatives, including event support, webinar coordination, content creation, and administrative processes
- Special projects for the people team, ie. Tax and state payroll compliance
Skills
- 1-3+ years of administrative, office management, or operations experience
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Proficiency in Microsoft Office and outlook, or similar tools
- Strong problem-solving skills and attention to detail
- Professional demeanor and strong interpersonal skills
- Experience with Ramp Travel & Expense Software
- Experience with SalesForce
- Experience with BambooHR, HRIS
Benefits
- Medical, dental, and vision coverage
- Life, Short- and long-term disability insurance
- Parental leave
- FSA and Health Savings Account options and dependent care
- 401(k) with a 3% non-elective company contribution (yes—we contribute even if you don’t!)
- Flexible paid time off so you can recharge when you need it
Company Overview
Ascend Analytics is an innovative software service company focused on energy analytics. It was founded in 2002, and is headquartered in Boulder, Colorado, USA, with a workforce of 51-200 employees. Its website is http://www.ascendanalytics.com/.Company H1B Sponsorship
Ascend Analytics has a track record of offering H1B sponsorships, with 5 in 2025, 6 in 2024, 8 in 2023, 3 in 2022, 4 in 2021, 5 in 2020. Please note that this does not guarantee sponsorship for this specific role.