Part-Time Flight Coordinator/Dispatch

About the position The Part-Time Flight Coordinator/Dispatch Support role will assist Aery Aviation’s flight operations and charter coordination team during high-volume operational periods. This position supports day-to-day dispatch activities, flight following, reporting, and administrative operational tasks while helping maintain operational efficiency and exceptional customer service. The ideal candidate is detail-oriented, organized, proactive, and is capable of thriving in a fast-paced aviation environment. This is a part-time position averaging approximately 20 hours per week, with scheduling flexibility based on operational needs. Responsibilities • Assist the dispatch and charter coordination team with inbound customer and passenger communications during peak operational periods. • Provide professional and timely communication to clients, crews, and vendors while maintaining Aery Aviation’s commitment to exceptional service. • Support dispatchers with follow-up communications, trip confirmations, document organization, and operational coordination tasks. • Assist with active flight monitoring, status tracking, and operational updates to ensure smooth trip execution. • Help coordinate flight logistics including fuel requests, hotel accommodations, catering, permits, and ground handling arrangements as directed by the operations team. • Assist with operational reporting, trip reconciliation, record keeping, and administrative backlog tasks to help maintain organized and compliant operations. • Support dispatch operations in accordance with FAR 135 regulations and Aery Aviation SOPs under the direction of the OCC leadership team. • Provide additional dispatch support coverage during busy operational periods, schedule disruptions, weather events, and increased trip activity. • Assist with updating and maintaining operational systems including FOS/NT, scheduling platforms, and internal reporting tools. • Support the primary dispatch team with general operational tasks, coordination efforts, and office support responsibilities as needed. • Coordinate with vendors for trip support services including fuel, hotels, catering, transportation, and ground handling. • Help organize vendor invoices, receipts, and operational records for management review and processing. • Maintain a positive and professional attitude while supporting internal departments, flight crews, and external partners. • Contribute to a collaborative operations environment focused on efficiency, safety, and customer satisfaction. Requirements • Previous dispatch, EMS, aviation, or operations experience preferred. • Strong organizational and communication skills. • Ability to multi-task in a fast-paced operational environment. • Flexible availability to assist during peak operational periods, including occasional evenings, weekends, or holidays as needed. • Reliable transportation. • Ability to work from the corporate flight operations office and remotely when operationally necessary. Nice-to-haves • Experience with FOS/NT or relevant scheduling and dispatching software preferred. • Aviation dispatch license or pilot’s license preferred but not required. • Knowledge of FARs related to Part 91 or Part 135 operations preferred. Benefits • Competitive compensation and benefits package.