Singleton Schreiber, LLP is seeking an experienced and highly organized Practice Group Administrator to support our Fire Practice Area. This role plays a critical part in managing complex, large-scale fire litigation and supporting case teams through all phases of litigation, from intake through trial, mediation, and resolution. The ideal candidate is proactive, detail-oriented, and thrives in a collaborative and fast-paced environment.
This is a remote position open to candidates in Pacific or Mountain time zone.
SALARY:$85,000-$100,000 annually
Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualifications for the role.
JOB DUTIES:
- Provide direct administrative and operational support to a Partner within the Fire Practice Area, serving as a key point of coordination and support
- Provide analysis, guidance, and assessment of case needs, and recommend processes to case teams to achieve desired outcomes at trial, mediation, and/or settlement
- Support attorneys and leadership in managing large, complex fire litigation cases from inception through resolution.
- Track tasks, deadlines, and action items for the Partner and case teams to ensure matters and initiatives continue to progress efficiently
- Provide post-meeting follow-up, ensuring assigned tasks are completed and outstanding items are addressed in a timely manner.
- Coordinate the creation, editing, proofreading, and processing of legal documents, including correspondence, memoranda, pleadings, closing documents, and other practice-specific materials
- Maintain and update legal files both electronic and physical, as required.
- Manage day-to-day litigation support requests and coordinate technical resources, including internal teams and outside vendors
- Audit processes to ensure accuracy, organization, and compliance with internal procedures
- Receive and evaluate communications from clients, opposing counsel, and courts; field calls, emails, and correspondence and convey messages as necessary
- Consult with and support legal teams regarding budgeting, vendor management, document databases, productions, transcript management, and litigation-related technology solutions
- Anticipate needs, manage priorities, and proactively resolve issues on behalf of the Partner and practice group
- Stay current on rules of civil procedure in both state and federal courts, including CM/ECF filing/Pacer and arranging for service of pleadings and subpoenas.
- Identify, track, and manage case-related deadlines using an electronic calendaring system.
QUALIFICATIONS AND REQUIREMENTS:
- Minimum of 5+ years of law firm experience preferred
- Experience managing cases from “cradle to grave,” particularly in mass tort, fire, or complex litigation
- Prior experience supporting senior attorneys or partners in an administrative or executive support capacity strongly preferred
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills with a professional demeanor
- Ability to manage multiple priorities, exercise sound judgment, and follow through independently
- Ability to recognize confidential, sensitive, and proprietary information and maintain strict confidentiality
- Strong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), document management systems, and related office technologies
- Knowledge of applicable laws, legal codes, court procedures, and agency rules relevant to the assigned practice area
- Availability to support teams working in the Pacific and Mountain time zones
BENEFITS:
At Singleton Schreiber, we value the hard work and dedication of our team, and we’re proud to offer a benefits package that reflects that commitment. Our goal is to support your well-being, growth, and work-life balance through a wide range of meaningful perks:
- 100% employer-paid health, dental, and vision insurance for employees and dependents
- $50,000 in life insurance provided at no cost
- 401(k) plan with 6% dollar-for-dollar employer match after probationary period
- Generous paid parental leave for birth, adoption, or fostering
- Dependent care reimbursement up to $3,500/month
- Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
- Monthly commuter reimbursement up to $100 for public transportation
- Home office reimbursement: $150 for a desk, $150 for a chair (one-time)
- $25 work-from-home allowance each pay period for hybrid and remote staff
- Up to $5,250/year in tuition reimbursement for professional development
- State bar and approved professional association dues covered
- $30 Grubhub lunch credit every first Friday of the month
- Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time
NONDISCRIMINATION STATEMENT: Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws