Project Coordinator, Special Events

Northwestern University is a prominent academic institution seeking a Project Coordinator of Events to support the planning and execution of various high-level events. This role involves collaboration with multiple departments to ensure successful event outcomes and adherence to university goals.

Responsibilities

• Provides administrative assistance, which includes, but are not limited to; day of event execution, travel logistics, print materials, guest event tracking and communication plans, using tools like CRMs and data analysis within
• Serve as an administrative lead for presidential athletic events, including trustee, donor, faculty, student, and other campus events. Responsibilities include venue research, financial budget, registration, and managing vendor partners
• May assist with day-to-day event logistics such as timelines, task coordination, catering, décor, audiovisual needs, invitation management, and on-site support
• Partners with campus departments, external stakeholders, and third-party vendors to align event goals and ensure successful outcomes
• Provide hands-on support during events, including guest management, troubleshooting, and ensuring the highest level of hospitality
• May supervise and provide directions to student workers, temporary staff, or volunteers assisting with events
• Support post-event wrap-up, including expense tracking, reconciliations, and follow-up tasks
• Participate in event-related travel as needed
• Performs other duties as assigned

Skills

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree: OR appropriate combination of education and experience
• 1 year special events, development, marketing, sales or equivalent experience is required
• Experience in event planning at an academic institution or organization
• Familiarity with Microsoft Office Suite (Outlook, excel, word) or equivalent
• Advanced knowledge of word processing, data analysis and reporting using spreadsheets (pivot tables and formulas), email, and database software programs is required
• Understanding Social Tables and/or other seating software

Benefits

• Meaningful, competitive, high-quality health care plans
• Retirement benefits
• Tuition discounts
• Flexible work arrangements
• Programs to help you locate and pay for quality, affordable childcare and senior/adult care
• Employee career development

Company Overview

Company H1B Sponsorship