Note: The job is a remote job and is open to candidates in USA. Highgate is a leading real estate investment and hospitality management company. The Accounting Clerk is responsible for ensuring payroll processing, cash handling, and accounts receivable processing are completed accurately and timely.
Responsibilities
- Utilize and maintain the time and attendance system and process daily, weekly, bi-weekly, semi-monthly, and monthly payroll and related information to include payroll hours, verifying payroll information, recording miscellaneous earnings/deductions, etc
- Review and ensure accuracy and appropriateness of all payroll input and output
- Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels’s required due dates
- Retrieve and process all deposits in accordance with hotel standards
- Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
- Prepare Cash Over/Short reports on a daily, monthly, and yearly basis
- Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager
- Audit cashier banks as required by hotel standards. Maintain all documentation
- Process “due backs” on a timely basis
- Maintain all cashier contracts
- Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation to policy
- Assist the sales effort in establishing customer credit in accordance with Highgate Hotels’s policies
- Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities
- Provide customers with accurate and timely invoices, statements, and schedules
- Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s)
- Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs
- Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control
- Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures
- Ensure overall guest satisfaction
Skills
- Utilize and maintain the time and attendance system and process daily, weekly, bi-weekly, semi-monthly, and monthly payroll and related information to include payroll hours, verifying payroll information, recording miscellaneous earnings/deductions, etc
- Review and ensure accuracy and appropriateness of all payroll input and output
- Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels's required due dates
- Retrieve and process all deposits in accordance with hotel standards
- Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
- Prepare Cash Over/Short reports on a daily, monthly, and yearly basis
- Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager
- Audit cashier banks as required by hotel standards. Maintain all documentation
- Process 'due backs' on a timely basis
- Maintain all cashier contracts
- Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation to policy
- Assist the sales effort in establishing customer credit in accordance with Highgate Hotels's policies
- Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities
- Provide customers with accurate and timely invoices, statements, and schedules
- Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s)
- Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs
- Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control
- Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures
- Ensure overall guest satisfaction
- Must be proficient in Windows, Company approved spreadsheets and word processing
- Flexible and long hours sometimes required
- Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
- Maintain a warm and friendly demeanor at all times
- Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner
- Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests
- Must be able to multitask and prioritize departmental functions to meet deadlines
- Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner
- Attend all hotel required meetings and trainings
- Maintain regular attendance in compliance with Highgate Hotels Standards, as required by scheduling, which will vary according to the needs of the hotel
- Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag
- Comply with Highgate Hotels Standards and regulations to encourage safe and efficient hotel operations
- Maximize efforts towards productivity, identify problem areas and assist in implementing solutions
- Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary
- Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives
- Must be able to cross-train in other hotel related areas
- Must be able to maintain confidentiality of information
- Must be able to show initiative, including anticipating guest or operational needs
- Perform other duties as requested by management
- High School diploma or equivalent and/or related experience in a hotel or a related field preferred
- College courses in an associate field preferred
Benefits
- Free cooked-to-order breakfast
- Complimentary Evening Reception
Company Overview
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