Note: The job is a remote job and is open to candidates in USA. Allstate is a leading insurance company that has been protecting families and their belongings for over 90 years. They are seeking an Administrative Assistant to provide high-level administrative and operational support within the Law & Regulation department, ensuring efficient execution of daily business activities and assisting with project-related activities.
Responsibilities
- Provide comprehensive administrative support to leaders and team members within an assigned Law & Regulation functional area
- Manage complex calendars, coordinate meetings and events, reserve conference space, and oversee meeting logistics for both virtual and in-person engagements
- Coordinate travel arrangements and prepare expense reports, invoices, and related documentation in accordance with company policies and budget guidelines
- Manage and prioritize incoming communications, including calls, emails, mail, and shared mailbox inquiries, ensuring timely and appropriate follow-up
- Draft, edit, proofread, and format correspondence, reports, presentations, and other business documents
- Prepare meeting agendas, organize meeting materials, capture notes as needed, and track action items through completion
- Maintain organized records, files, and documentation while responding to a variety of administrative requests
- Support the day-to-day operational needs of an assigned functional area within Law & Regulation
- Gather, organize, and maintain information, data, and supporting materials for presentations, leadership updates, reports, and departmental communications
- Monitor shared mailboxes, triage requests, route inquiries to appropriate stakeholders, and assist in preparing responses to routine inquiries
- Support matter management and document management processes, including intake coordination, document tracking, file organization, vendor billing, and collaboration with internal business partners
- Assist with onboarding and team integration activities by helping new team members navigate department resources, processes, and tools
- Project and program coordination
- Contribute to special assignments, operational initiatives, and departmental projects as needed
Skills
- Bachelor's degree or equivalent experience
- 4 or more years of administrative support experience
- Experience supporting senior leaders, legal, compliance, operations, or other corporate functions
- Ability to work from the Chicago office as business needs require
- Proficiency in MS Office Suite: Microsoft Outlook, Word, Excel, PowerPoint, MS Teams, Share-point and other business applications
- Demonstrated administrative, organizational, and office management expertise
- Strong calendar management and meeting coordination skills
- Excellent written, verbal, and interpersonal communication abilities
- Exceptional attention to detail, including document preparation, proofreading, and formatting
- Strong planning, prioritization, and time-management skills with the ability to manage multiple competing demands
- Ability to manage highly confidential and sensitive information with discretion and professionalism
- Strong problem-solving skills, initiative, and commitment to follow-through
- Ability to collaborate effectively across a matrixed organization and establish productive working relationships at all levels
- Comfortable supporting both routine administrative activities and project-related work
- Experience coordinating travel arrangements and processing expenses
Benefits
- Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse.
- Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs.
Company Overview