Note: The job is a remote job and is open to candidates in USA. IBSS is a woman-owned small business providing consulting services to various sectors. They are seeking motivated applicants for the role of Administrative Program Specialist, which involves providing essential administrative and programmatic support to the Climate Program Office, executing programmatic tasks, conducting research, and communicating environmental hazards and risks.
Responsibilities
- Plan, coordinate, and execute logistics for meetings, official travel (using NOAA's travel management system), webinars, workshops, and large-scale initiatives like the NIHHIS Urban Heat Island Mapping Campaigns
- Provide comprehensive grant administration, which includes tracking funded research projects, maintaining accurate records, and meticulously managing the disbursement of honoraria for review panels and speakers
- Execute expert organizational and problem-solving tasks, managing general information requests and leading cross-office coordination workflows to buffer federal leadership
- Design, develop, and maintain advanced knowledge management tracking functions and databases to report on project accomplishments, impacts, and evolving partner priorities
- Serve as a primary programmatic interface with the CPO communications team, managing website content, drafting newsletters, and developing programmatic materials and impact stories
- Deliver direct customer service to funded investigators, ensuring compliance with reporting requirements and coordinating monthly network calls
Skills
- More than 2 years and up to 5 years of experience for Level I
- More than 5 years and up to 10 years of relevant experience for Level II
- More than 10 years and up to 15 years in fields such as Program Management, Management and Program Analysis, Budget Analysis, Financial Management, or Technical Writing and Editing for Level III
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Project), Google Workspace (Mail, Docs, Sheets, Slides)
- A highly motivated, energetic, and professional demeanor, with the ability to interface with senior, influential, international officials
- Strong foundation in ethical behavior, sound business judgment, and thorough research capabilities
- Graduate degree in a relevant field
- Comprehensive knowledge of and strong relationship with the CPO stakeholders community
- Prior experience working at CPO or a similar agency
Benefits
- Medical, dental, vision, and prescription drug coverage with a company-paid deductible
- Paid time off
- Federal holidays
- A matching 401K plan
- Tuition/professional development reimbursement
- Flex-Spending (FSA)/Dependent Care Account (DCA) options
Company Overview