Note: The job is a remote job and is open to candidates in USA. Innovative Systems Group is seeking an Assistant Recruiter to support their Talent Acquisition team. The role involves coordinating interview logistics and ensuring a positive experience for candidates and hiring teams.
Responsibilities
- Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations
- Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability
- Communicate interview details and expectations clearly to candidates and internal stakeholders
- Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders
- Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps
- Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews
- Respond to scheduling changes or conflicts quickly and tactfully
Skills
- Prior experience coordinating interviews across multiple teams, locations, or time zones
- Strong ability to navigate and manage competing priorities and shifting schedules
- Exceptional organizational skills with the ability to manage multiple requests simultaneously
- High accuracy in managing logistics, documentation, and communications
- Professional and clear written and verbal communication
- Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset
- Experience with Applicant Tracking Systems (ATS) and HRIS platforms
- Proficiency with Outlook or similar calendar/scheduling tools
- Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software
- Experience supporting Talent Acquisition in a high-volume or enterprise environment
- Familiarity with multi-location or multi-time-zone scheduling
- Background in HR, Recruiting Coordination, or administrative roles in a corporate setting
Benefits
- Fully remote, but must reside near Chicago or Richardson in the event a full-time role opens or any onsite training comes up
- W2 option
Company Overview