Note: The job is a remote job and is open to candidates in USA. Digital Harbor Foundation is dedicated to digital equity and advancing technology innovation for the public good. They are seeking a Controller/Director of Finance who will oversee financial systems, ensure compliance with nonprofit best practices, and manage financial forecasting and reporting. The ideal candidate will engage in strategic planning and provide critical support to the finance, accounting, and compliance division.
Responsibilities
- Design and oversee financial systems, processes, protocols, policies, and procedures
- Oversee financial services that affect divisions, under direction of the CFO to include:
- Accounts Payable (AP) / 1099 Filings / Accounts Receivable (AR)
- Ensuring payments are recorded in SalesForce (SF)
- Cash receipt workpaper updates
- Ensuring restricted net assets (RNA) workpapers are updated
- Sending out divisional financial statements each month
- Preparing monthly financial packages
- Handling projects that affect specific divisional needs
- Ensure compliance with nonprofit best practices and requirements
- Monitor and control cash flow, including managing accounts receivable and accounts payable
- Maintain the organization's Rapid Reporting, Power BI, Dashboards, and Analytics
- Implement and support data-driven principles to guide the foundation’s work
- Develop and forecast budgets as well as provide financial concierge services to projects/project directors
- Prepare timely financial statements, ensuring prompt and accurate month, quarter, and year-end closings
- Manage audits and financial compliance activities
- Drive financial accountability by identifying and establishing key performance indicators (KPIs) and reporting, contributing to tracking and reporting on engagement outputs and outcomes for both internally and externally submitted reports
- Provide reporting to senior management for cash-flow, accounts payable and receivables
- Perform special projects and internal audits as needed for CFO and organization
- Assist in gathering information for the annual audit and any compliance activities
- Prepare timely financial statements, ensuring prompt and accurate month, quarter, and year-end closings
- Prepare and Review monthly reconciliations for financial accuracy
- Provide reporting to senior management for cash-flow, administer payroll, accounts payable and receivables
- Contribute to and review strategic plans and financial planning for each organizational division
- Review effect of potential business decisions on financial policy and financial outlook
- Collaborating with partners or funders as beneficial and assigned
- Prep and Schedule Meetings with Divisions on Monthly Basis and as needed
- Work with the project directors and assist in the annual budgeting process and monthly forecasting
- Work with the project directors on cash projects, financial analysis, and monthly forecasts
- Align to strategic plans to ensure finance department compliance
- Provide ongoing process improvement changes
- Managing and leading projects related to finance, accounting, audit, and related issues
- Providing audit support for both external and internal audit engagements
- Supporting accounting and financial quality control standards and GAAP requirements
- Leading reconciliation of advanced GL related issues
- Revenue, expense, and trend analysis actions and projects
- Assisting with budget, financial analysis and related projects
- Supporting services to a portfolio of projects across the organization
- Supporting grant accounting and financial services across the organization
- Manage and ensure compliance functions across the entity in inter-related areas
- Designing and testing internal audit functions for the organization
- Designing and testing compliance functions for the organization
- Designing and testing grant related compliance functions for the organization
- Special Projects as assigned by CFCO related to Finance, Accounting, and Compliance
Skills
- Must possess advanced soft skills and an ability to communicate complicated, financial, and business information to non-financial audiences and stakeholders
- Must possess the ability to engage with projects, programs, and stakeholders in strategic conversations and dialogue with an energetic, dynamic, passionate, and problem-solver mindset
- Advanced Accounting/Journal Entry/GAAP Experience
- MUST HAVE Bachelor's degree in Accounting from (AACSB Accreditation)
- MUST HAVE STRONG/ADVANCED Excel Skills (Formulas, Pivot Tables, V-Lookups, etc.)
- MUST HAVE STRONG/ADVANCED Journal Entry Skills (Debits/Credits/Financial Statements.)
- 5+ years of experience in financial planning, analysis, and modeling
- Ability to present financial information to a non-financial audience
- Working knowledge of financial strategies
- Proficiency in Microsoft Office and SAP, Oracle, or related financial systems
- Proven work experience as a Senior Financial Analyst, Financial Analyst or similar role
- Hands-on experience with financial and statistical software
- Expertise in MS Excel (creating spreadsheets and using advanced formulas)
- Familiarity with finance databases
- Understanding of Enterprise Resource Planning systems (ERP)
- Up-to-date with accounting laws and regulations
- Ability to present financial data using detailed reports and charts
- Demonstrable strategic thinking skills
- Confidentiality in handling sensitive financial information
- Strong technical accounting background with knowledge of Generally Accepted Accounting Principles and financial reporting requirements
- Strong analytical and quantitative skills
- Excellent written and verbal communication abilities
- Strong interpersonal skills, ability to work well on a team, and a positive disposition
- Ability to effectively collaborate with various departments within the organization
- Excellent communication, interpersonal, and presentation skills
- Detail-oriented and able to perform in a high-pressure environment
- Strong analytical thinking and problem-solving skills
- Journal Entry Skills (debits and credits - will be tested)
- Strong Excel Skills & Analytical Skills
- Strong organizational and multitasking skills
- Highly organized with superb written and verbal communication skills
- Proficient with Google Suite (Sheets, Docs, Slides)
- Ability to work independently, including managing multiple projects and deadlines and proactively identifying and completing tasks
- Ability to collaborate on informal and formal team-based projects
- Ability to think strategically and make recommendations that consider competing needs and priorities
- Comfort proactively learning new skills
- Outstanding knowledge and understanding of applicable laws and regulations
- Master's Degree in Accounting
- Experience working with Nonprofit Organizations
- Experience working with ERP System and Advanced GL Software
- Knowledge relating to federal and state grant application and reporting Proficient with QuickBooks
- Prior experience with fiscal sponsorship, or multiple subsidiaries or companies with a complex operating structure, is highly beneficial, including indirect cost rate applications
Benefits
- Carefirst Blue Cross Blue Shield - Health, Dental, and Vision Insurance (100% of the premium paid for employees and 85% of dependents)
- Pre-Tax Health Savings Account (HSA) (with $365 monthly employer contributions)
- Pre-Tax Flexible Savings Account (FSA)
- Paid Accidental Death & Dismemberment (AD&D) Insurance
- Paid Short-Term & Long-Term Disability Insurance
- Paid Basic Life Insurance
- Supplemental Voluntary Life Insurance (Employee, Spouse & Dependent Children)
- Total Pet Plan and Supplemental Wishbone Pet Insurance
- Employee Opportunity Program (EAP) - Health and Wellness
- Wellness Reimbursement Program
- 401k Retirement Plan (with 6% matching)
- 15 Days Paid Time Off Per Year
- 20 Days Paid Time Off Per Year (after 3rd Anniversary)
- 25 Days Paid Time Off Per Year (after 6th Anniversary)
- 16 Paid Holidays (14 common plus 2 flexible holidays, including Dec 25 - Jan 1)
- Paid Bereavement Leave
- Paid Parental Leave for Moms and Dads (two weeks after first year)
Company Overview
The non-profit Digital Harbor Foundation fosters innovation, tech advancement. It was founded in 2011, and is headquartered in Baltimore, Maryland, USA, with a workforce of 2-10 employees. Its website is http://www.digitalharbor.org/.