[Remote] Nonprofit Expense & Payroll Coordinator in Washington State

Note: The job is a remote job and is open to candidates in USA. Ledgerly Consulting is a human-first, boutique accounting and advisory firm dedicated to serving nonprofits through audit-ready books, tax preparation, and consulting services. The Nonprofit Expense & Payroll Coordinator will support compliance, accuracy, and mission-driven financial operations, managing client payables and payroll preparation.

Responsibilities

• You will own the end-to-end client payables process through BILL and other platforms, including onboarding clients into the platform, entering invoices and payments in alignment with GAAP, and managing accrual-based payables
• You will manage the full lifecycle of corporate credit card activity through BILL Spend & Expense and other institutions, including client onboarding, user management, and weekly expense entry and reconciliation
• You will support end-to-end payroll preparation, from requesting and reviewing client timesheets to processing payroll in ADP RUN for both internal and client review
• You will prepare and support day-to-day compliance, quarterly and year-end compliance reporting, including Forms 1099 and applicable state and local tax filings
• You will communicate directly with clients via phone, text, and email to gather information, clarify expenses, and ensure financial data is complete, accurate, and audit-ready
• You will maintain organized, audit-ready documentation, including expense reporting, payroll workpapers, and other compliance-related records
• You will support month-end close by assisting with reconciliations and ensuring completeness and accuracy of financial data

Skills

• 1 to 3 years of experience preparing and submitting payroll in ADP, ensuring accuracy and compliance
• 1 to 3 years of experience managing AP workflows in BILL Payables and BILL Spend & Expense
• Strong foundational understanding of accrual and cash-basis expense accounting processes and nonprofit expense management
• Associate's or Bachelor's degree in Accounting, Business, Finance, or a related field (or possess equivalent experience)
• Strong skills in navigating external systems including but not limited to: Accounting software (QuickBooks Online, NetSuite, or equivalent), ADP Payroll Processing (e.g. ADP RUN, ADP WorkforceNow), Bill and Bill Payment Processing (BILL Payables & Receivables), Corporate Credit Card Processing (BILL Spend & Expense), Practice Management Systems (Canopy, or similar), Slack and Teams, Microsoft Office Suite and Google Office Suite
• Must have a professional, distraction-free workspace suitable for remote work and maintaining confidentiality
• Must be authorized to work in the United States now or in the future without visa sponsorship

Company Overview