Note: The job is a remote job and is open to candidates in USA. Stelic is a company seeking a Proposal and Marketing Specialist to support the development of proposals and client-facing materials. The role involves turning technical input into polished deliverables while managing multiple deadlines in a professional services environment.
Responsibilities
- Support the planning, coordination, drafting, editing, and production of proposals, qualifications packages, interview materials, and related pursuit documents
- Review solicitation requirements and organize response materials to align with submission instructions, deadlines, and formatting requirements
- Coordinate with internal team members to gather resumes, project descriptions, past performance examples, and technical input
- Maintain proposal schedules, content trackers, and action item lists to keep pursuits moving on time
- Perform final QA/QC of proposal documents, including formatting, consistency, grammar, completeness, and overall presentation
- Help maintain reusable proposal content, templates, and standard materials to improve efficiency and quality across pursuits
- Develop and update marketing collateral, capability statements, project sheets, presentations, and other external-facing materials
- Support content development for LinkedIn, website updates, announcements, and related brand communications
- Help maintain clear, consistent messaging and visual presentation across marketing and business development materials
- Organize and maintain content libraries, templates, resumes, and project information for ongoing use
- Conduct targeted market, client, and opportunity research to support business development efforts
- Track opportunities, deadlines, and submission requirements
- Use AI, AI agents, and other emerging technology to support content development, identify gaps, improve efficiency, and strengthen the quality and consistency of proposal and marketing workflows, with appropriate judgment, review, and quality control
- Help identify missing information, clarify rough inputs, and organize source material into usable content for proposals and marketing deliverables
- Support the refinement of proposal and marketing processes, tools, templates, and document standards
- Help improve how information is collected, organized, and presented across pursuits and marketing efforts
- Contribute to a reliable, organized, and repeatable approach to proposal and marketing support at Stelic
Skills
- Bachelor's degree in marketing, communications, business, journalism, English, or a related field preferred
- 0-2 years of experience in proposals, marketing, business development support, communications, or a similar role
- Strong writing, editing, proofreading, and document formatting skills
- Strong organizational, coordination, and time management skills
- Ability to manage deadlines, follow through on assignments, and work independently
- Proficiency in Microsoft Office, especially Word, PowerPoint, and Excel
- Experience supporting RFQs, RFPs, proposals, qualifications packages, or other client-facing deliverables preferred
- Experience using AI tools or other technology-enabled workflows to improve document development, research, or content production is a plus
- Experience in construction, engineering, consulting, or other professional services environments is a plus
Benefits
- Competitive salary.
- Health, dental, and vision coverage.
- 401(k) program.
- PTO and paid holidays.
- Professional development support.
Company Overview
YOUR TRUSTED PARTNER IN CONSTRUCTION MANAGEMENT AND PROJECT CONTROLS INSIGHT is at the core of everything we do. It was founded in 2004, and is headquartered in Tokyo, Tokyo, JPN, with a workforce of 11-50 employees. Its website is http://stelic.com/.