Note: The job is a remote job and is open to candidates in USA. Waylin Partners is a full-service Office of the CFO advisory firm focused on private equity portfolio companies. They are seeking a Recruiting Coordinator to support hiring efforts by ensuring a great candidate experience, organizing hiring processes, and maintaining candidate data and pipelines.
Responsibilities
- Run proactive sourcing on LinkedIn Recruiter for active roles
- Draft and send personalized outbound messages; manage follow-up cadences
- Build and maintain talent pipelines for recurring roles across service lines
- Schedule interviews across time zones, balancing candidate and senior leader calendars
- Manage the full lifecycle: confirmations, reschedules, links, prep materials, follow-ups
- Serve as the primary point of contact for candidates throughout the process
- Maintain candidate data and stages in the ATS; keep the system clean and accurate
- Generate weekly recruiting reports — open roles, pipeline health, time-to-fill, funnel metrics
- Audit and improve ATS workflows as we scale
- Own the candidate experience from first outreach through offer and onboarding handoff
- Send timely, thoughtful communications at every stage
- Collect candidate feedback and surface trends to the TA team
- Provide white-glove coordination for partner-track and executive searches
- Schedule across senior leadership calendars with discretion
- Prepare interview materials, scorecards, and debrief sessions
- Manage job postings across LinkedIn, Indeed, niche boards, and the careers page
- Coordinate with recruiting agencies and search partners on active mandates
- Process referral submissions and support employer branding initiatives
Skills
- 2–5 years in recruiting coordination, talent acquisition, HR ops, or executive support
- Exceptional organizational skills; never drops a thread
- Comfortable working with senior executives with confidence and discretion
- Tech-fluent: ATS (Greenhouse, BreezyHR, etc.), LinkedIn Recruiter, Teams, PPT
- High EQ; treats every candidate like the firm's reputation is on the line
- Self-motivated and accountable in a remote-first setting
- Recruiting experience in professional services, financial services, or PE-backed firms
- Exposure to executive search
Company Overview
Waylin Partners is a business consulting company that provides technical accounting, strategic value creation, and data analytics. It was founded in 2022, and is headquartered in Chicago, Illinois, USA, with a workforce of 51-200 employees. Its website is https://waylinpartners.com.