[Remote] Sales Assistant

Note: The job is a remote job and is open to candidates in USA. Statusphere is an influencer-marketing technology platform that helps enterprise brands scale and measure human-generated content across various media channels. The Sales Assistant will support the VP of Sales and Senior AE by managing communications, coordinating meetings, and assisting with sales operations to enhance the sales team's effectiveness.

Responsibilities

• Schedule sales meetings when multiple stakeholders are involved
• Coordinate with the marketing team to organize client dinners separate from standard event dinners
• Coordinate reference requests and connect prospects with customer advocates when deals require references on occasion
• Monitor VP Sales email inbox; flag important emails requiring immediate response
• Prepare pre-meeting notes: compile recent Gong calls, HubSpot notes, and LinkedIn updates into 1-pagers before prospect calls
• Track committed follow-ups and send a daily "what's due today" summary
• Utilize pricing calculator and create pricing quotes using input from sales calls (Gong), emails, and HubSpot deal notes
• Proof pricing calculators built by the sales team to ensure pricing matches deal details
• Create tailored sales decks using our Master Deck template, customized based on direction from seller, on-call notes, and meeting context - ordering slides and adding notes, no slide design
• Use Claude AI project tool to produce Sales/Customer Success handoff documents
• Cross-reference Gong and HubSpot to verify accuracy
• Maintain deal documentation hygiene—update HubSpot properties (call type, stage, next steps, close date) after calls
• Vet inbound website leads using documented workflow and ICP criteria; schedule sales meetings when appropriate
• Mine HubSpot for closed/lost deals from 6-8 months ago; use templates + AI to personalize re-engagement outreach
• Work with the marketing team to outline case studies—pull examples and data sets from platform data
• Explore Looker Studio dashboards to find unique stats and insights sales can share in calls as added value
• Monitor key KPIs and success metrics; deliver a weekly report on trends, spikes, or anomalies
• Light competitor research (key benefits, value prop messaging, pricing, new features…) provide monthly summaries
• Other duties and projects as assigned

Skills

• 1-2 years of professional experience in a sales assistant, sales, or sales support role
• Self-starter who takes initiative to figure things out before asking for help
• Problem-mapper who can identify when they're stuck, clearly articulate the problem, and come with specific questions—not just 'I don't know what to do'
• Curious and detail-oriented – loves digging into data, finding patterns, and uncovering insights through research and analysis
• Low hand-holding required – can work from documented processes and templates with minimal supervision
• Comfortable with AI tools – can recognize AI errors and iterate to get accurate outputs. Primarily Claude. Chat is a bonus
• HubSpot CRM – deal management, contact/company records, pipeline tracking, reporting
• Google Suite – Docs, Sheets, Slides, Calendar, Gmail
• Claude AI – comfortable using AI projects, recognizing errors, and iterating with AI to get accurate outputs
• Gong – reviewing call recordings and transcripts, using Gong AI to track down answers
• LinkedIn- Sales Navigator- support with qualifying and researching leads
• Associate's degree or higher preferred in Marketing, Business Management, Administrative Management, or a related field
• Looker Studio (bonus) – exploring data, building insights from platform analytics

Benefits

• Medical, Dental, and Vision insurance
• Unlimited PTO + paid holidays
• 4% 401(k) match
• Work from anywhere – fully remote flexibility
• Paid parental leave
• Employee stock options
• Opportunities for growth & leadership in a fast-growing company
• Collaborative, innovative, positive, team-oriented culture

Company Overview