Thinkingbox is a creative agency focused on innovative digital and experiential solutions. They are seeking a Talent Coordinator to support resource planning and talent operations, helping to ensure projects are properly staffed and teams are aligned in a fast-paced environment.
Responsibilities
- Support Resource Planning
- Help coordinate team schedules across multiple projects
- Assist with assigning team members based on availability and project needs
- Track team capacity and utilization, and flag scheduling conflicts or gaps
- Support booking freelancers when additional support is required
- Keep Things Organized
- Update and maintain our resource planning platform
- Ensure schedules and allocations are accurate and up to date
- Help maintain visibility across teams on resourcing and project allocation
- Support Talent & HR Processes
- Assist with onboarding coordination for new hires (checking documentation, scheduling, and systems setup)
- Support employee benefits administration, including enrolment and updates across Canada and the US teams
- Help respond to general employee queries and support day-to-day HR administration
- Maintain accurate employee records and documentation within our HR systems
- Support coordination of internal processes such as 30/60/90 check-ins, surveys, and performance reviews
- Assist with ongoing improvements to HR systems and processes as the organization evolves
Skills
- 1–2 years of experience in a coordination, administrative, HR, or support role
- Strong communication skills with the ability to collaborate across teams and build positive working relationships
- Highly organized with excellent attention to detail and the ability to manage multiple priorities
- Interest in Talent, HR, Resource Management, or Operations
- Experience supporting scheduling, coordination, or project tracking
- Comfortable working with tools and systems (e.g., resource planning tools, HRIS, or similar platforms)
- Ability to stay proactive, anticipate needs, and help keep teams and processes running smoothly
- Strong problem-solving skills and a willingness to learn in a fast-paced environment
- Passion for creating a positive and supportive employee experience
- Interest or experience in creative, advertising, or digital industries
- Experience using resource planning or project management tools is a plus, along with familiarity with HR or people systems
- Experience with onboarding, employee support, or general HR administration
Benefits
- Flexible time off, including paid vacation and sick days
- Consistent culture and team-building events
- Employee recognition and incentive programs
- Seasonal celebrations and gatherings throughout the year
- Office lunches
- Branded company swag
- Access to industry events, learning opportunities, and non-profit outreaches
- Dog-friendly offices
- Unlimited coffee, drinks, and snacks
- Flex work and travel options
- Comprehensive extended health benefits
Company Overview
Thinkingbox is an interactive production studio. It was founded in 2010, and is headquartered in Vancouver, British Columbia, CAN, with a workforce of 51-200 employees. Its website is https://www.thinkingbox.com/.