Note: The job is a remote job and is open to candidates in USA. GE Vernova is seeking an Executive Administrative Assistant to provide high-level administrative support to senior executives and leadership teams. The role involves managing schedules, coordinating meetings, and handling confidential information to ensure smooth day-to-day executive operations.
Responsibilities
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
- Coordinate internal and external meetings, including agendas, meeting materials, room setup, and follow-up actions
- Prepare and edit correspondence, presentations, reports, and other business documents
- Serve as a point of contact between executives, employees, clients, and external stakeholders
- Screen calls, emails, and other communications, responding or escalating as appropriate
- Maintain confidential files, records, and sensitive information with a high level of discretion
- Track deadlines, action items, and key deliverables for executives
- Support planning and execution of events, leadership meetings, and special projects
- Process expense reports, invoices, and purchase requests as needed
- Organize and maintain office systems, records, and administrative processes
- Assist with onboarding coordination, team communications, and department logistics
- Anticipate executive needs and proactively resolve administrative issues
Skills
- Associate's or bachelor's degree preferred, or equivalent work experience
- 5+ years of administrative support experience supporting senior leaders or executives
- Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint
- Experience with calendar management, travel coordination, and meeting support
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Strong problem-solving skills and attention to detail
- Ability to work independently and adapt to changing priorities
Company Overview
GE Vernova provides energy consulting, gas power, and grid solutions. It was founded in 2024, and is headquartered in Boston, Massachusetts, USA, with a workforce of 10001+ employees. Its website is https://www.gevernova.com.