[Remote] Executive Assistant / Program Manager

Note: The job is a remote job and is open to candidates in USA. Instructure is a company that believes in the power of people to grow and succeed throughout their lives. They are seeking a highly organized and proactive Program Manager / Executive Assistant to support senior leaders with operational coordination, project management, and executive support responsibilities.

Responsibilities

• Lead and coordinate cross-functional projects, operational initiatives, and leadership action items
• Track project timelines, deliverables, dependencies, and risks to ensure successful execution
• Create and maintain project plans, status updates, dashboards, and meeting follow-ups
• Drive accountability across stakeholders by monitoring progress and ensuring deadlines are met
• Support organizational planning activities, offsites, leadership meetings, and operational cadences
• Identify opportunities to improve processes, streamline workflows, and increase team efficiency
• Assist with special projects, strategic initiatives, and business operations support as needed
• Manage complex executive calendars across multiple time zones and priorities
• Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up actions
• Arrange domestic and international travel, including itineraries and expense management
• Support preparation for leadership presentations, communications, and executive meetings
• Act as a trusted partner to executives by anticipating needs, managing competing priorities, and helping drive execution
• Maintain confidentiality and handle sensitive information with professionalism and discretion
• Partner closely with leadership teams, HR, Finance, Operations, and other cross-functional groups
• Serve as a point of coordination and communication across teams and stakeholders
• Build strong working relationships and help facilitate alignment across initiatives

Skills

• 5+ years of experience in program management, business operations, strategic operations, or a related role supporting senior leadership
• Proven ability to lead and coordinate cross-functional initiatives from planning through execution
• Strong operational mindset with experience improving processes, driving efficiencies, and managing organizational priorities
• Experience managing projects with multiple stakeholders, timelines, dependencies, and deliverables
• Strong business acumen with the ability to understand organizational priorities and translate them into actionable plans
• Excellent organizational, analytical, and problem-solving skills
• Ability to synthesize information, identify risks, and proactively recommend solutions
• Strong written and verbal communication skills with the ability to communicate effectively across all levels of the organization
• High level of professionalism, discretion, and sound judgment when handling confidential or sensitive matters
• Comfortable operating in fast-paced, ambiguous environments with shifting priorities
• Advanced proficiency with productivity tools
• Ability to work independently, influence without authority, and drive accountability across teams

Benefits

• Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.
• Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.
• Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs.
• Comprehensive wellness programs and mental health support
• Learning and development resources, including professional development tools and tuition reimbursement, to support your growth
• The technology and tools you need to do your best work
• Motivosity employee recognition program
• A culture rooted in inclusivity, support, and meaningful connection

Company Overview